Screenshots of the database

The database and the adminstrative forn and back ends are now largely complete. Screenshots of the pages have been uploaded to the project website and can be viewed in the window below. to download the file click here.

Most of the descriptive text has yet to be inputed, but the overal structure is in place and the data field management has been implemented.
Over the next few weeks the forms will be fully populated and field testing with the Training Advisors and other stakeholders will take place.

Trialling Mobile Digital Pen

If this works it will solve the problem of digitising the signatures so that the centralised system can record them as they occur, whilst satisfying the audit requirements of the EU and the Welsh Office.
There are a number of digital pens on the market that digitise handwritten text. The product being trialled here is the Destiny.Fastdox pen and software which creates a version of the audit forms that the pen, when the signature is written, records this digitally and sends it, via blutooth and mobile phone, to the document database.
In this way, there is a written signature that meets the EU audit requirements, and there is a central verifiable digitised version that completes the objective of fully digitising the administrative and management document system.
The outcomes of the trial will be reported here in due course.

Significant Progress on Digitisation

Following a review meeting today, it can be reported that significant progress has been made towards the target of fully digitising the workbased-learning documentation at Coleg Sir Gar. Of the nine main forms that make up the WBL record, seven are now complete and are available as templates on the Joomla-based WBL online environment.
The online environment provides both back office and front office administration of these forms and the data fields they contain are all linked to a single database. The aim is to have a system where common data fields are automatically populated from a single data entry event and that data consistency and accuracy across the system is ensured.
All this has been achieved over the summer period when not only were key project staff taking leave, there was a change in the format of the WBL forms required to be used by the institution, so a lot of the initial work had to be updated!

Possible Plan B for Digital Signatures

An interesting option has emerged from the digital signature research that might represent an immediate intermediate solution for the audit trail problem being addressed by the SWANI project. A digital pen system that allows the physical signature of paper copies of the audit documents, whilst simultaneously updating the digital records of the online system of WBL management and administration. This maintains the current EU and WAG requirements, whilst also allowing the full digitsation of the management system. We will be testing and evaluating this option and will report in due course.

Welcome to the SWANI Project Blog

The JISC funded SWANI Project began earlier this year with the objective of fully digitising the Work Based Learning system at Coleg Sir Gar. At present, the system is paper based and this makes it relatively inefficient, costly to manage and carries risks of information loss as it is shared between the key system stakeholders.
The new system will make all the information and paperwork available online and will implement a system of secure digital signatures that will satisfy the need for an audit trail of documentation that verifies learner achievement.